Site Administrator

Department:  Administration
Date:  Jul 26, 2022

Job Summary


This position is responsible for providing general site administration responsibilities at the manufacturing plant level, to enable an efficient and smooth-running site that projects a capable and confident image to internal and external customers alike. You will create an impact by anticipating the needs of the manufacturing team and proactively addressing issues. You are a team player, and you get things done with speed and agility.


How You Will Help Us Succeed


Site Administration

  • Raise purchase requests, manage purchase orders, manage invoices/billings, arrange goods delivery and services, and coordinate with vendors and contractors for all office and site supplies (including pantry, janitorial and computer peripherals)
  • Receive/collect goods and perform goods receipt in system
  • Provide general on-site administrative support, ensure proper documentation, and maintain data management records
  • Sort out mails for distribution and manage phone calls
  • Support on-site office supplies budgeting and other site operating budget, such as office equipment, work pass renewal, training cost and etc.
  • Coordinate condolences and congratulations gift arrangements
  • Plan and organize employee engagement activities for the manufacturing team
  • Be flexible and willing to participate in ad-hoc projects and provide support for other on-site matters as assigned


HR Administration

  • Maintain all on-site employee P-files
  • Support end to end recruitment activities – Job Posting, Selection, Interview, and Offer Proposal
  • Coordinate new employees’ on-site onboarding and off-boarding logistics
  • Verify and submit monthly overtime timesheets and off-cycle payroll data to the Singapore HR team
  • Is the on-site administrator for Kronos Leave Management system and Time Attendance management for Tuas Plant
  • On-site liaison for manufacturing team queries on non-confidential human resources and welfare matters


Training Coordination

  • Ensure training systems and programs meet EHS and business needs
  • Maintain and document the training requirements
  • Coordinate annual training programs
  • Coordinate and support the evaluation of training effectiveness
  • Involve in training audits - ensure that all required trainings are completed, and the training records are properly documented



What You Will Bring to Us


  • Possess a Diploma in Business Administration or relevant field
  • 3 years of relevant Office Administration experience, preferably in a multinational, manufacturing environment
  • Ability to handle a wide range of office and administrative support related tasks
  • Can-do, positive attitude, willingness to help others and take on additional responsibilities
  • Ability to work independently and as an integral member of the team
  • Ability to exercise discretion and independent judgment
  • Self-motivated, able to multi-task and work in a fast-paced and dynamic environment
  • Excellent verbal and written communication skills
  • Must be well organized, meticulous, and possess good planning skills
  • High integrity with an ability to maintain the confidentiality of project information and visitors in all situations
  • Take responsibility for tasks and deadlines, a go-getter, resilient and goes the extra mile to complete a task
  • Strong at execution, documentation, organization, prioritization and time management
  • Self-motivated, pro-active, resourceful, and outgoing individual
  • Possess excellent interpersonal skills and enjoy interacting with people
  • Proficient in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook)
  • Willing to work at Tuas, Singapore