Administrative Assistant

Department:  Administration
Date:  Jan 6, 2022

 

FMC Corporation is a global agricultural sciences company dedicated to helping growers produce food, feed, fiber and fuel for an expanding world population while adapting to a changing environment. FMC's innovative crop protection solutions – including biologicals, crop nutrition, digital and precision agriculture – enable growers, crop advisers and turf and pest management professionals to address their toughest challenges economically while protecting the environment. With approximately 6,400 employees at more than 100 sites worldwide, FMC is committed to discovering new herbicide, insecticide and fungicide active ingredients, product formulations and pioneering technologies that are consistently better for the planet.

FMC is a globally diverse organization that offers its employees exciting opportunities to work on challenging projects that are important to the achievement of our strategic objectives.  With a corporate culture of innovation, integrity, responsibility and customer intimacy, we foster “The Right Chemistry” in everything we do. We are looking for people to join us in creating, developing, and improving our products, our processes, and our markets. If you are ready to make a difference every day, FMC is ready to talk to you.  Visit FMC to learn more and follow us on LinkedIn and Twitter

The Administrative Assistant role will provide routine and complex administrative support including: managing the offices, vendors, contractors, maintenance, coordination of projects, creation of purchase orders as well as phone coverage, conference calls, calendar management, conference and meeting arrangements, mail distribution, travel arrangements, filing, typing, and database maintenance. This position will support the teams within Commercial, Marketing, Product Development, Technical Service, and Regulatory.

 

Responsibilities:

  • Day to day calendar management, coordination and management of all travel arrangements
  • Prepare presentations utilizing technology for graphics and mapping
  • Edit and compose correspondence, contract letters, spreadsheets and memos
  • Manage customer mailings account management and sales
  • Route and answer routine correspondence without supervision, screen calls and handle routine inquiries.
  • Database utilization including but not limited to data input, searching and running reports
  • Timely processing of invoices and purchase orders also organized filing
  • Handle planning and preparation for meetings/conferences and conference calls, both on-site and off-site.
  • Handle project work including monthly reporting, tracking sales initiatives
  • Identify and implement procedural changes that result in improved department operations and/or cost reduction.

 

Required Education:

 

  • High School graduate or equivalent; some business school desirable

 

Qualifications:

 

  • Minimum of 5-7 years’ experience, support requiring strong analytical, problem solving skills.
  • Excellent administrative and organizing skills
  • Experience in managing an office preferred
  • Works well as part of a team environment
  • Aptitude for anticipating needs and creative problem solving
  • Solid working knowledge in computer applications to include Microsoft Word, Excel, PowerPoint, and Ariba for purchase order creation.
  • SAP experience desired.
  • Ability to prioritize work independently, and exercise sound judgment.
  • Strong oral and written communication skills
  • Demonstrated ability to manage executive level confidential situations
  • Ability to handle a multitask role with a high level of attention to details
  • Good proof-reading skills

 

Full vaccination against COVID-19 is a condition of employment. Full vaccination means that two weeks have passed since the second dose of a two-dose vaccine (i.e., Pfizer or Moderna) or two weeks after a single dose of a one-dose vaccine (i.e., Johnson & Johnson/Janssen). All applicants will be required to show proof of their vaccination status upon receipt of an offer of employment. Exemptions will be granted only to those applicants who are unable to take the vaccine due to medical reasons or a sincerely held religious belief.   FMC will work with those who apply for and are granted exemptions in an effort to identify reasonable accommodations which will permit those individuals to fulfill the responsibilities of their positions.

At FMC, diversity and inclusion are in our DNA. We are proud to be an Equal Opportunity Employer with a commitment to creating an inclusive workplace where all employees can thrive – regardless of race, gender, sex, pregnancy, gender identity and/or expression, sexual orientation, national origin or ancestry, citizenship status, color, age, religion or religious creed, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other basis protected by federal, state or local law. FMC also supports employee participation in company employee resource groups that celebrate the diverse backgrounds of our workforce by providing communities for employees to connect with each other and raise awareness throughout FMC. FMC complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Talent Acquisition department