Intellectual Property Administrative Assistant

Department:  Legal
Date:  Jun 17, 2022





FMC Corporation is committed to providing employees with ample opportunities to contribute, lead and be recognized as innovators; to look beyond barriers & provide solutions; to be challenged in what they do and to love doing it. FMC is an S&P 500, diversified chemical company serving agricultural, industrial and consumer markets globally for more than a century. As a global leader utilizing advanced technologies and customer-focused research and development, FMC provides innovative and cost-effective solutions to food, agriculture, pharmaceutical, specialty and related industries.


This position will be responsible for providing administrative support to the Intellectual Property (IP) Legal Team in building, maintaining, and protecting FMC Corporation’s global IP portfolio. A successful candidate will demonstrate (i) a proficiency in formalities for filing and enforcing patents and/or trademarks, (ii) exceptional organizational skills and attention to detail, (iii) an ability to work independently and exercise good business judgment, and (iv) a high level of proficiency in MS Office programs and patent and/or trademark database systems such as DIAMs IQ and CPi.  The successful candidate will create and maintain organized electronic and a few paper files, communicate with personnel at all levels within and outside the organization, and work closely with paralegals, attorneys, and outside vendors to assist with preparation, tracking, and distribution of documents needed in connection with filing, prosecution and enforcement of patents and/or trademarks worldwide.  This position will also be responsible for supporting the IP legal team with expenses, copies, travel arrangements, organizational requests, special projects, and other administrative tasks.



  • Manage general email inbox
  • Support patent and/or trademark management functions
  • Provide administrative support to IP Paralegals and Attorneys, including but not limited to travel arrangements, expense reports, invoice processing, meeting coordination, and administration of voice/email/mail; support other IP Administrative Assistants as needed to maintain workflow consistency
  • Create, maintain, and manage electronic and paper files on and off-site in accordance with document retention policy
  • Obtain necessary information to complete template documents in support of worldwide patent and trademark activities and obtain properly authorized signatures for such documents
  • Proof documents for factual correctness and consistency
  • Communicate effectively and efficiently with internal/external sources (business, teams, local agents, and others)
  • Prepare presentation materials and similar documents
  • Create and maintain tracking sheets, spreadsheets, and other reports, as needed
  • Prioritize and manage multiple projects simultaneously within specified timelines, and follow-through on issues in a timely manner
  • Perform special projects as assigned with accuracy and within the specified timelines




  • Minimum of 3 years of IP experience, preferably in domestic and foreign patent and/or trademark prosecution and enforcement
  • Sound understanding of IP docketing systems, CPI and/or DIAMS iQ experience helpful
  • Good understanding of standard computer applications such as Microsoft Office Suite, SAP, and Legal Tracker



  • Detail Oriented
  • Action Oriented
  • Integrity and Trust
  • Customer Focus
  • Organizational Skills
  • Planning/Priority Setting
  • Presentation Skills
  • Time Management
  • Written Communication



  • Ability to multitask and prioritize work and anticipate needs of others
  • Strong oral and written communication skills and proofreading skills
  • Strong interpersonal skills
  • Ability to work well both independently and in a fluid team environment
  • Excellent organizing skills with particular attention to detail




Full vaccination against COVID-19 is a condition of employment. Full vaccination means that two weeks have passed since the second dose of a two-dose vaccine (i.e., Pfizer or Moderna) or two weeks after a single dose of a one-dose vaccine (i.e., Johnson & Johnson/Janssen). All applicants will be required to show proof of their vaccination status upon receipt of an offer of employment. Exemptions will be granted only to those applicants who are unable to take the vaccine due to medical reasons or a sincerely held religious belief.   FMC will work with those who apply for and are granted exemptions in an effort to identify reasonable accommodations which will permit those individuals to fulfill the responsibilities of their positions.

At FMC, diversity and inclusion are in our DNA. We are proud to be an Equal Opportunity Employer with a commitment to creating an inclusive workplace where all employees can thrive – regardless of race, gender, sex, pregnancy, gender identity and/or expression, sexual orientation, national origin or ancestry, citizenship status, color, age, religion or religious creed, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other basis protected by federal, state or local law. FMC also supports employee participation in company employee resource groups that celebrate the diverse backgrounds of our workforce by providing communities for employees to connect with each other and raise awareness throughout FMC. FMC complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Talent Acquisition department

Nearest Major Market: Philadelphia