Executive Administrative Assistant

Department:  Administration
Date:  Nov 23, 2022

Company’s Overview

FMC Corporation is a leading specialty company focused on agricultural technologies. FMC provides innovative and cost-effective solutions to enhance crop yield and quality by controlling a broad spectrum of insects, weeds and disease, as well as in non-agricultural markets for pest control.

With a corporate culture of innovation, integrity, responsibility and customer intimacy, we foster “The Right Chemistry” in everything we do.  If you are ready to make a difference every day, FMC is ready to talk to you.

 

Job Description:

  • Manage Executives’ (C-Level) calendars and scheduling global internal and external meetings.
  • Prepare and prioritize correspondence and inbox management.
  • Pull together content and prepare reports and presentations for internal and external meetings and conferences.
  • Effectively plan, coordinate and execute onsite and offsite executive meetings and events; prepare agendas, arrange for facilities, menu planning, and catering; provide coherent and up-to-the-minute details to attendees by issuing information or invitations; oversee accommodations and extraordinary requests, as needed, and ensure smooth execution; be prepared to respond to unforeseen changes.
  • Organize and manage domestic and international travel arrangements; prepare a detailed itinerary and compile documents for travel-related meetings ensuring your Executive is ready for the trip.
  • Accountable for completing travel expense reports.
  • Uphold a professional demeanor; greet visitors, interface with co-workers and customers appropriately; work as an effective team player with colleagues.
  • Handle diverse administrative duties and assist Executives in their tasks related to their staff and direct reports.
  • Place requisitions for materials and services using FMC procurement systems (e.g., SAP, Ariba) and run reports related to purchasing activities.  Work with vendors and suppliers to reconcile and pay invoices
  • Coordinate onboarding/offboarding activities for executives’ new hires direct reports, including initiating new hire computer/email requests and facilities forms
  • Set up, create, and maintain files and manage professional workspaces.

 

We are seeking a candidate with:

  • Associate’s degree and 5 years’ experience supporting senior-level executives (C-Level)
  • Bachelor’s degree and equivalent experience, preferred
  • An undergraduate degree in business administration or in a related area preferred
  • Advanced understanding of Microsoft Office and other business and communications tools
  • Ability to demonstrate discretion and confidentiality
  • Excellent attention to detail; quality check and compliance


Nearest Major Market: Philadelphia