GPSC Associate Buyer

GPG Global Procurement Service Center – Associate Buyer Job Description

Overview:

FMC has increased their crop protection business, bringing about a larger manufacturing foot print,
enhanced supply chain complexities and a greater demand for tracking, reporting and analyzing business
performance in a timely, accurate manner. This position supports the Global Procurement Group (GPG)
in the newly formed GPG Global Service Center in Manila by providing Source to Pay transactional
support for all sites globally. This position will ensure that procurement transactions are directed to the
contracted vendors and ensuring that the vendors, price, and terms are executed in systems. This
position will support the plants (1) to ensure that transactions are executed in the preferred systems
and tools and (2) to manage all procurement queries and tasks in compliance with Procurement global
standard processes & procedures. Reports to the GPG Global Service Center Team Lead Buyers Team.
FMC is a multinational company that believes in the value of Diversity. We have various employee
resource groups that support women (Women’s Initiative Network (WIN)), multi-cultural groups (The
Bridge), LGBTQ (SPECTRUM) and intergenerational groups (i-Gen).

Responsibilities:
 PO Follow-up, Confirmation, Outputs: Performs PO Output, confirmation/ acknowledgement,
delivery assurance and follow-up to suppliers (via email, call, etc.). Running reports in SAP to
manage, monitor and execute follow-ups in a regular basis.
 Delivery Assurance/Expediting: Includes advanced shipment notices, expedited delivery notices
to suppliers, advice of delivery (logistics) to suppliers (via email, call, etc.). May also coordinate
with Regional Hubs as needed (i.e. emergency expediting, inbound shipments from China).
Running reports in SAP to manage, monitor and execute follow-ups in a regular basis.
 Customer (Internal Requestors, Approvers, Category Mgrs, Partners) and Supplier query support
and case/queue management via available communication channels (Fuze, shared email,
ServiceNow, etc.).
 Catalog Management and maintenance: Working with end-users and suppliers to complete
request and support implementation of Ariba Catalogs.
 Secondary responsibilities to support the Buyers and Senior Buyers as overflow capacity allows
include:
o PO Generation & Management: Responsible for creating and maintaining (changing) spot
POs (those not generated against system agreements, automatically generated via MRP
or catalogs). Assumes most POs will be generated by site users against system
agreements such as call-offs against outline agreements, limit/framework orders, and
catalogs. Includes escalations for PO approval based on Procurement DOA.
o System contract management: Creates and maintains outline agreements, source lists,
Purchase info records (PIRs), framework orders in SAP, maintains internal catalogs.
Includes coordinating with Category/Sourcing Managers, timely and properly, to get the
information required to keep the system contracts current to enable the site users to do
call-offs against the system contracts and enable automated purchasing via tools like
MRP, auto-PO generation, etc.
 Invoice Exception handling, primarily incident management until incident resolution to get
blocked invoices released and paid to the supplier. May include VMD work to resolve an Invoice
Exception.
 Buy/Pay Channel Execution: Guides users on the appropriate buy/pay channel that should be
used.
 Incident Management and Exceptions Handling: First to second level troubleshooting of issues
leveraging on Incident Management process, ensuring proper closure of issues and escalating to
Senior Buyer SPOCs and/or Team Leads, timely if necessary.
 Interface with Regional Hubs for escalations related to Po follow-up, confirmation, service
quality, supply issues, emergency purchases, expediting, etc.
 Timely escalation and proper communication to GPG Global Service Center Team Lead Buyer/s
and related Senior Buyer SPOCs
 Participate and contribute to daily/regular sub-team and team meetings (Daily Monitoring
Systems), Incident/Problem or Tactical meetings.
 Adhoc Procurement Operations tasks such as documentations, translations, etc.

Required Education:
 Bachelor’s degree preferred or 2-3 years of relevant work experience in related commercial
field(s)

Qualifications:
Minimum Requirements (Grade 13):
 Minimum 2 years of general experience in industry (chemicals, Petrochemicals) preferred
 At least 2 years of experience in of procurement, procurement operations, accounts payable or
comparable valuable experience from other areas (shared service, marketing, sales, customer
service, etc.)
 Experience executing procurement activities in SAP and Ariba (S/4 Hana, Ariba Buying, SLP is
preferred; knowledge of other tools like EDI, Ariba CLM, Ariba Sourcing, SAP MDG is desirable)
 Strong MS Excel skills and other report and chart generating tools
 Experience navigating a variety of external supplier and internal business stakeholder
relationships
 Ability to work across a cross functional site and organization a plus
 Good understanding of the Procure to Pay experience
 Strong English-speaking skills, able to speak and write in the English language
Preferred Qualifications:
 Credibility with the function and the business/cross-functional stakeholders: able to understand
and align on requirements, maintain customer focus.
 Agile and able to adapt to fast-paced and continuously changing organization, landscape, scope,
process and schedule (able to work at different shifts)
 Ability to invoke problem solving and troubleshooting skills when issues arise; able to use best
judgement to know when issues need escalation.
 Ability to properly articulate and communicate issues, problems and solutions to non-technical
customers
 Experience communicating intermediate level topics to diverse audiences.
 Customer Service skills.
 International/multinational experience, Multilingual a plus (Portuguese, Mandarin, Spanish).
 Continuous learner who seeks to expand current knowledge of the SAP functional and technical
solution while also further developing leadership and influencing skills.
 Relevant industry (Chemicals, Petrochemicals).
Competencies:
 Functional / Technical Skills--- to get the job done-SAP, knowledgeable about procurement
processes (P2P), problem solving/interacting with suppliers, data skills sufficient to pull data and
analyze it at an appropriate level (e.g. vendor performance metrics); picks up on new
systems/technologies/processes quickly
 MS Excel Skills
 Accountability – High personal ownership
 Leadership – High personal leadership especially in leading oneself to Operational Discipline and
Excellence
 Adaptive – willingness to build own capability and agile in managing changing demands, scope,
schedule
 Action Oriented - Perseverance to get the job done
 Listening
 Informing-knows when to escalate
 Verbal and Written Communications are clear
 Time Management/Organized: ability to prioritize esp. in an environment that demands
multitasking
 Integrity/Trust/Ethics